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MENA Conference/LinkedIn

Jul 7, 2025, 11:03

MENA Conference: We are Hiring Event Coordinator/Front office Receptionist

MENA Conference posted on LinkedIn:

“We are Hiring

Role – Event Coordinator/Front office Receptionist

Key Responsibilities:

Provide front-desk reception support including greeting visitors, answering calls, and managing general inquiries professionally.
Assist in the planning and coordination of local and international medical conferences and events.
Maintain event documentation, schedules, and correspondence with sponsors, speakers, and delegates.
Support event logistics including registration management, supplier coordination, and onsite operations.
Prepare reports, presentations, and documentation using Microsoft Office tools.
Liaise with internal departments to ensure timely and effective communication and follow-ups.
Maintain a well-organized office environment and uphold a professional and welcoming atmosphere.

Requirements:

Minimum 2 years of experience in a similar role in the U.A.E, preferably within events, hospitality, or the healthcare industry.
Bachelor’s degree or diploma in Event Management, Hospitality, Business Administration, or a related field (or 5 years working experience in a similar role)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
Proficiency in Social Media Marketing (Facebook, WhatsApp, LinkedIn) is a must.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities with keen attention to detail.
Ability to work well under pressure and manage tight deadlines.

Core Skills:

Event Planning and Coordination: Ability to organize and manage events from start to finish (venue, vendors, logistics, registrations, etc.)
Customer Service: Friendly and professional attitude with strong interpersonal skills to handle guests, clients, and VIPs.
Reception Management: Answering calls, greeting guests, managing front desk operations with a polished appearance and demeanor.
Communication Skills: Clear verbal and written communication, especially in handling emails, inquiries, and event information.
Multitasking and Time Management: Ability to handle multiple tasks under pressure while maintaining attention to detail.
Problem-Solving: Quick decision-making and adaptability in resolving on-site issues or guest concerns.
Professional Presentation: Strong personal grooming and etiquette for reception and event duties.
Team Collaboration: Ability to coordinate with internal departments, vendors, and sponsors.
Attention to Detail: Ensuring accuracy in guest lists, bookings, signage, and materials.
Confidentiality and Discretion: Handling sensitive client and business information appropriately.

What We Offer:

Opportunity to work with a dynamic and experienced team in a fast-paced environment.
Involvement in prestigious medical events with global participation.
Professional development and growth within the event industry.

Working Hours: (8 Hours + 1 Hour Lunch Break). Monday – Saturday (8.00 AM – 5.00 PM).”

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