
MENA Conference/LinkedIn
Jul 7, 2025, 11:03
MENA Conference: We are Hiring Event Coordinator/Front office Receptionist
MENA Conference posted on LinkedIn:
“We are Hiring
Role – Event Coordinator/Front office Receptionist
Key Responsibilities:
- Provide front-desk reception support including greeting visitors, answering calls, and managing general inquiries professionally.
- Assist in the planning and coordination of local and international medical conferences and events.
- Maintain event documentation, schedules, and correspondence with sponsors, speakers, and delegates.
- Support event logistics including registration management, supplier coordination, and onsite operations.
- Prepare reports, presentations, and documentation using Microsoft Office tools.
- Liaise with internal departments to ensure timely and effective communication and follow-ups.
- Maintain a well-organized office environment and uphold a professional and welcoming atmosphere.
Requirements:
- Minimum 2 years of experience in a similar role in the U.A.E, preferably within events, hospitality, or the healthcare industry.
- Bachelor’s degree or diploma in Event Management, Hospitality, Business Administration, or a related field (or 5 years working experience in a similar role)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
- Proficiency in Social Media Marketing (Facebook, WhatsApp, LinkedIn) is a must.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities with keen attention to detail.
- Ability to work well under pressure and manage tight deadlines.
Core Skills:
- Event Planning and Coordination: Ability to organize and manage events from start to finish (venue, vendors, logistics, registrations, etc.)
- Customer Service: Friendly and professional attitude with strong interpersonal skills to handle guests, clients, and VIPs.
- Reception Management: Answering calls, greeting guests, managing front desk operations with a polished appearance and demeanor.
- Communication Skills: Clear verbal and written communication, especially in handling emails, inquiries, and event information.
- Multitasking and Time Management: Ability to handle multiple tasks under pressure while maintaining attention to detail.
- Problem-Solving: Quick decision-making and adaptability in resolving on-site issues or guest concerns.
- Professional Presentation: Strong personal grooming and etiquette for reception and event duties.
- Team Collaboration: Ability to coordinate with internal departments, vendors, and sponsors.
- Attention to Detail: Ensuring accuracy in guest lists, bookings, signage, and materials.
- Confidentiality and Discretion: Handling sensitive client and business information appropriately.
What We Offer:
- Opportunity to work with a dynamic and experienced team in a fast-paced environment.
- Involvement in prestigious medical events with global participation.
- Professional development and growth within the event industry.
Working Hours: (8 Hours + 1 Hour Lunch Break). Monday – Saturday (8.00 AM – 5.00 PM).”
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